1)Discussion of reduction in services proposals and ramifications.
With the rollout of new website in early 2010 it was determined that important service level updates be included in this
Scott will be writing draft of Videotaping guidelines with cost analysis and brought up possible charging for services
His DLA team is also looking at needs and guidelines
Stewart has been charged with writing a draft on revised screening policy
Possible training of designated students( by professor) in booth projection spaces.
Dean and Charlie will be writing a draft for equipment loans
Each of these drafts will be due on the 18th of November

2) Charlie will take responsibility for meeting with language school directors during the winter around equipment distribution needs in the past /present and future. Will be working closely with a computer tech who will oversee the distribution of computers and peripherals

3) Room 140 was discussed as an upgrade option and several ideas were discussed;
Using slim-clients and a virtual machine.
Black box?
Eliminating laptops in that space entirely and having students ( if needed) take from circ.
The future of ILC 1, 2, 3, 24 hour lab SDL 202 and possible reductions in computer lab space.

4)Emergency line coverage was discussed with the understanding that we will be down to 3 people
The importance of phone coverage from 8 -5:00 pm was discussed with an increased awareness that this is a priority of Media Services. We, as a group, must be aware that emergency phone coverage is crucial.

5)Discussion of the Arts Technical Support group and its impact on us as a group if this becomes a sanctioned process.

There is much work being done by data stewards of the Banner database to ensure that people who have requested a specific “display name” in the past won’t have that name replaced by this change. Look for the “display name” changes to be automated as soon as this work is completed.

One enhancement as a result of this change which should help people out involves the “Preferred First Name” field in the Banner database. For records that have had this data entered into Banner, the “Preferred First Name” will be appended to the “display name” and will be enclosed in parentheses in the format Last, First Middle (Preferred First).

You need an account to access Element K.    Contact the Helpdesk to request an account or if your login credentials are no longer valid.

Senior thesis carrel sign-up started today – Monday, September 14. The first senior to be assigned a carrel arrived at the Main Library at 4 am; the 64th person arrived at 7 am for the 7:30 am opening of the library. By 10 am, 130 (out of 202) carrels had been assigned to the early-birds. Maura and Steve organized the event – with Morgan, Joanne, Rich, and Cassidy providing on-site support – ensuring another successful and orderly Carrel Monday – many thanks! I dream of the day that this process can be automated – much in the same way that we reserve our own airline seats
Thesis carrels at the Main Library can be reserved by seniors who are enrolled in a 500-, 600-, or 700-level thesis or independent project – and thesis carrels are first-come, first-served.

To ensure quality and availability, films that are scheduled to be screened by Media Services staff are set aside by Circ staff – after cleaning, repairing (by P&P staff if needed) and verifying availability. On the day of a scheduled screening, films may not be borrowed prior to the screening. Students may borrow films after a screening, or on any day prior to the day of the scheduled screening, and regular reserve loan guidelines apply. This only applies to films that are listed in the daily Media Services screening schedule. Films are listed in the daily film screening schedule only when a faculty member requests that Media Services staff provide technical support to a class screening.
If a faculty member has a film on reserve and will be screening the film themselves, this policy does not apply.

I am sorry to have to report that retrieval services for on-campus borrowers will be discontinued within the next two weeks.
Due to decreased staffing resources, Circulation Services will no longer be able to retrieve web-requested materials from library stacks for on-campus borrowers. This change in service will take effect within the next couple of weeks. It has been a valued and much appreciated service, but sadly we are unable to continue retrieval services in light of current staffing changes. Thank you for your understanding. Please feel free to contact Elin with any questions or concerns.

Borrowers can place holds (web-requests) on materials that are currently checked out. A hold request will not shorten the due date (recall the item), but it will ensure that the item is held when returned. For items needed before the due date, try NExpress (usually here within days ) or Interlibrary Loan. If the title is not available though NExpress or ILL, Circ can initiate a recall. Feel free to contact Circ with any questions.

Submitted by Elin Waagen

 Congratulations to Rich Church on the completion of the huge book shift project on the upper level at the Main Library. This project utilized creative collaboration with other work areas and was completed ahead of the August deadline without incurring additional budget costs.
Approximately 19,148 linear feet (or almost 4 miles) of books in the A – K group were shifted to accommodate growth and classification changes.

Planning a trip to the Echo Lake Aquarium and Science Center, at the Leahy Center for Lake Champlain? Borrow the ECHO Library Pass from the Main Circ Desk and save your $. The Library Pass will give you a reduced rate of $2 admission each – for up to 2 adults and 3 youth. Fun!

Middlebury now participates in the VCAL reciprocal borrowing program. This program allows faculty from Middlebury to walk-in to participating libraries in the state and borrow materials from them as if they were full guest borrowers of that library.
*Faculty need to fill out a form and get a VCAL card from Main Circ
*Faculty are expected to return borrowed items to the owning library
*Faculty are expected to abide by the owning library’s guest circulation policies

Please feel free to contact Terry with any general VCAL questions and Elin with any specific borrowing questions.