Date: November 12, 2008
Members Present: Caroline Woodworth, Will McConaughy, Ryan Kellett, Uma Tantri, Elizabeth Chinloy, Diana Chiu, Eamon Duffy, Vincent Recca (Minutes Taker)
Money Requested from Budgets:
Who What Requested Approved Vote
Palmer- Art and Architecture Food and Construction for dinner 600 600 7-0
Ceramics Club Chemicals, Clays, Freight 1,287.61 1,287.61 7-0
Chinese Club End of Semester Party Supplies 300 290 7-0
Pep Band New Equipment 350 350 6-0
Classical Dance Stuck in the Middle to perform 150 150 7-0
Equestrian Club Gas money to shows (retroactive) 339.55 339.55 5-1-1
Hawaii Club Food 100 100 7-0
French Club Materials for making Crepes 30 30 7-0
MASO Banquet Fundraiser 500 500 6-0
On Tap Wooden Board 50 50 6-0
Page 1 Reimbursement for Gas in the Future 200 200 6-0
Riddim Costumes 550 550 6-0
WMRC Subscriptions for Magazines 81 81 6-0
V.I.P. Conference 224 0 1-5
VSO Cups, plates, napkins, glow sticks for Capt. The Flag 50 50 6-0
New Money
Who What Requested Approved Vote
Community Friends Background Checks 420 420 7-0
People Get Ready New Budget 1500 500 6-0
New Budgets:
A) People Get Ready- A new acapella group. They would like $500 to cut a CD, $400 for rights to arrange music, $300 for travel, $50 for pitch pipe and $100 costumes. Priority goes to Music arrangements, if that is actually an issue, then the pitch pipe and costumes, then travel, and lastly, cutting a CD.
Discussion Issues:
A) Organic Garden- Every year, advisor gets a stipend $5000 per year from the President’s Discretionary budget. MCOG is working with advancement for a micro-philanthropy project, but that they don’t think that it will generate enough revenue. They have asked us for $15,000 a year for the next three years. They are looking to increase salary for advisor to reflect long working hours. For the long term, they are looking to establish the advisor as a staff position. The advisor has been here for about six years. They would like to make the position more attractive in case he retires and to ensure the garden’s survival for the future. The $5000 per year from the president for the next three years is pending on our reaction. Revenue from sales goes back into the OG’s operating cost i.e. new structures. In addition, any extra revenue pays for part of four summer intern’s salaries. We would be able to give them half now and then in the spring the full $15,000 for the next year. All of this proposed budget will go to the salary, the rest of the garden’s costs are covered by the garden itself. We are worried about the instability of the advisor position; we believe that the nature/construction of MCOG should be changed. If we give the money to them now, we are setting ourselves up for doing it after the three years proposed. This issue has been tabled to next Wednesday.
B) Community Friends- Mentoring program on Campus where students are paired with younger students in the outside community. They meet once a week with their students for at least two hours. They need money for background checks for about 70 students at the cost of $6 students. The check would go through the college’s background check company. They are willing to ask applicants to pay for half of the background cost. Request accepted.
C) V.I.P.- They want to go to a conference at Cornell. They submitted this request late. We will only pay for half of the conference fee. Request rejected.
D) VSO- Planning event with teen center for 11/21. They want more interaction between local teens and Middlebury College students. They would like to have a big capture-the-flag event. They would like to make it a Friday evening event including dinner. They would like to bring twenty or thirty students. The dinner will be hosted in Pearson’s Lounge. The request will cover food for about 60 people and glow sticks to delineate the different teams. The FC does not want to pay food. The pizza will cost about $160, $12 for soda, $25 for the supplies, and then $25 for the glow sticks. They can use their discretionary funds to pay for food. They did not request two weeks in advance.
E) Student Investment Group- Request tabled. We are unsure whether or not their budget has been frozen.
Rejected/Lesser Approved Requests:
A) Chinese Club- Dj Gets 90
B) VIP- Rejected because request was not in accordance with our two-week policy.
Posted by Caroline Woodworth on November 14, 2008
Tags: Uncategorized
Comments on specific paragraphs:
Click the
icon to the right of a paragraph
Comments on the page as a whole:
Click the
icon to the right of the page title (works the same as paragraphs)